We are seeking a detail-oriented and motivated individual to join our finance team as an Accounts Receivable/Accounts Payable (AR/AP) Specialist. This position provides an excellent opportunity to develop foundational skills in accounting and finance. The ideal candidate is organized, eager to learn, and comfortable working with numbers and financial data.

Key Responsibilities:

Accounts Payable (AP):

• Process vendor invoices accurately and in a timely manner.
• Match purchase orders, receipts, and invoices to ensure proper documentation.
• Review Aging’s and compare to AR Collections to assure proper payments to vendors that worked on those accounts
• Maintain vendor records and respond to vendor inquiries.
• Obtain W-9s and Certificates of Insurance (COIs) for all Subcontractors
• Reconcile Vendor Statements to AP aging

Accounts Receivable (AR):

• Generate and send customer invoices.
• Responsible for lien waivers and AIA billing
• Monitor aging reports and assist with collection efforts.
• Respond to customer inquiries related to billing and payments.
• Ensure Certificates of Insurance (COIs) are current and provided to customers

General:

• Maintain accurate and organized filing systems (digital and/or physical).
• Support other accounting and administrative tasks as needed.
• Ensure compliance with company policies and accounting principles.

 Qualifications:

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
• 1–2 years of relevant experience (internships or coursework may be considered).
• Basic knowledge of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and accounting software (Sage 300 is a plus)
• Strong attention to detail and organizational skills.
• Excellent communication and time management abilities.

Preferred Attributes:

• Willingness to learn and take direction.
• Ability to work independently and in a team environment.
• Strong problem-solving skills and analytical thinking.
• Construction experience is a plus