Job purpose

The Construction Operations and Purchasing Assistant manages daily administrative tasks to support both the operations and purchasing teams.

Reports to

Sr. VP of Mid-Atlantic Division and Purchasing Manager

Duties and responsibilities

• Responsible for time entry, data entry and inventory management
• Organize, store and update project documentation (plans, specifications, Requests for Information (RFIs), submittals, etc.)
• Maintain a document control system ensuring version control
• Distribute updated plans, drawings, and technical bulletins to all relevant parties
• Ensure timely logging and tracking of Requests for Information (RFIs) and submittals
• Assist in sourcing materials, equipment and subcontractors
• Prepare and send out RFQs (Requests for Quotation)
• Maintain a procurement log tracking lead times and delivery status
• Verify material certifications and compliance documentation
• Other duties as assigned

Requirements

• High school diploma or equivalent
• Proficient with Microsoft Suite, specifically Word and Excel
• Strong analytical and organizational skills, attention to detail, and ability to meet deadlines required
• Ability to work well with others both internally and externally
• Prior experience with Timberline/Sage 300 and ADP preferred
• Prior experience in construction preferred, specifically underground utility construction